Meeting Cost Calculator — Loaded Hours, Free
Estimate direct time cost by multiplying attendance, average hourly labour cost and meeting duration. The budget comparison does not decide whether the meeting’s benefits justify its cost.
- Runs in your browser
- Nothing is uploaded
- No signup; device limits apply
Numbers stay on your device. Nothing is sent to a server.
Salary ÷ yearly hours is a start. Fully loaded cost is higher.
How to use this tool
Enter an integer participant count, an average hourly cost with your chosen overhead scope, and minutes. Keep the cost definition consistent when comparing different meetings.
Results and examples
Four people at USD 50 per hour for thirty minutes use two person-hours and cost USD 100. Ten repetitions would cost USD 1000 on that basis, but recurrence is not applied automatically.
Limitations
- Individual pay differences, preparation, follow-up and facility costs are not separately modelled.
- Opportunity cost and the value produced by the meeting are not calculated.
Fields
| Field | Guidance and constraints |
|---|---|
| People in the room (or on the call) | Accepted range: 1–500 · Input step: 1 |
| Average loaded hourly cost | Salary ÷ yearly hours is a start. Fully loaded cost is higher. · Accepted range: 0–10000 · Input step: 1 |
| Length (minutes) | Accepted range: 1–1440 · Input step: 1 |
Data handling
Processing stays in the current browser tab; the site does not upload tool input for the calculation itself.
Sources
Frequently asked questions
How many person-hours are four people for thirty minutes?
Four people at USD 50 per hour for thirty minutes use two person-hours and cost USD 100. Ten repetitions would cost USD 1000 on that basis, but recurrence is not applied automatically.
Does a high cost mean the meeting is unnecessary?
Individual pay differences, preparation, follow-up and facility costs are not separately modelled. Opportunity cost and the value produced by the meeting are not calculated.
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